MS Word - Macros

Macros are advanced features that can speed up editing or formatting you may perform often in a Word document. Macros are recorded sequences of menu selections that you choose so that a series of actions can be completed in one step.

Recording a Macro

To record a Macro:

• Click the View Tab on the Ribbon
• Click Macros
• Click Record Macro

• Enter a name (without spaces)
• Click whether you want it assigned to a Button (on the Quick Access Toolbar) or the Keyboard (a sequence of keys)
• To assign the macro a buttonon the Quick Access Toolbar:
  • Click Button
  • Under the Customize Quick Access Toolbar, select the document for which you want the Macro available

• Under Choose Commands:  Click the Macro that you are recording
• Click Add
• Click OK to begin Recording the Macro
• Perform the actions you want recorded in the Macro
• Click on Macros
• Click on Stop Recording Macros

• To assign a macro button to a keyboard shortcut:
  • Click Keyboard
  • In the Press New Shortcut Key box, type the key sequence that you want and click Assign

• Click Close to begin recording the Macro
• Perform the actions you want recorded in the Macro
• Click on Macros
• Click on Stop Recording Macros

Running a Macro

Running a macro depends on whether it’s been added to the Quick Access Toolbar or if it’s been given a Keyboard Shortcut.

• To run a Macro from the Quick Access Toolbar, simply click the Macro Icon

• To run a Macro from the Keyboard shortcut, simply press the keys that you have programmed to run the Macro.