MS Word - Microsoft Word, Backstage View

In Microsoft Word, Backstage View is the screen that appears when you click the File tab in the Ribbon. It was introduced in Word 2010 and is available in later versions, including Word 2013, 2016, 2019, 2021, and Microsoft 365.

Backstage View provides a centralized location to manage your Word documents and application-level settings rather than editing the content directly. It focuses on the “behind the scenes” tasks, such as saving, printing, sharing, and setting permissions.

How to Access Backstage View

  • Click the File tab in the top-left corner of Word.

  • The Backstage View opens, replacing your document view.

Key Features of Backstage View

  1. Info

    • Displays document properties (size, word count, author, etc.).

    • Allows you to manage permissions, protect the document, and inspect for issues.

  2. New

    • Create a blank document or start from templates.

  3. Open

    • Access recently opened files, browse folders, or open documents stored in OneDrive or SharePoint.

  4. Save and Save As

    • Save the current document or create a new copy in a different location or format.

  5. Print

    • Preview the document and configure print settings, including printer selection, page range, and orientation.

  6. Share

    • Send the document via email, share a link, or collaborate via OneDrive or SharePoint.

  7. Export

    • Save the document as a PDF/XPS or change its file type.

  8. Close

    • Close the current document without exiting Word.

  9. Account

    • Manage your Microsoft account, update product information, and change Office themes.

  10. Options

  • Opens the Word Options dialog box to customize Word’s settings, such as interface, proofing, and display preferences.

Shortcut to Exit Backstage View

  • Press Esc or click the arrow in the top-left corner to return to the document.